July 2020 Minutes
North Kyme Parish Council
Minutes
Date: Wednesday 8th July 2020 Venue: Remote Meeting Via Zoom Time: 7.30 p.m.
Present: Cllr RG Pout- Chairman, Cllr J Dring, Cllr A Yeomans, Cllr G Everard, Cllr P Sanderson, Cllr A Sanderson, Cllr J Yeomans
In Attendance:
Glennis Everard – Clerk, RFO and Proper Officer District Cllr Gill Ogden
Parishioners 1
26/7/20 Chairman’s Opening Address: The Chairman welcomed everyone to the meeting.
27/7/20 Apologies: No apologies were received.
28/7/20 Declarations of interest – Cllr Everard declared an interest in item 12.
29/7/20 To approve the draft notes of the meeting 10th June as the minutes
It was resolved by all Councillors at the meeting that the notes of the above meeting were approved and signed as minutes.
30/7/20 Report on matters outstanding – A newsletter had been produced and was due to be distributed in the next few days.
31/7/20 Planning Applications – none received
32/7/20 Financial Matters & Clerk’s Report
The clerk reported that the internal audit had been completed and signed off with no issues raised or recommendations made and that the external audit exemption status had been logged by the auditor.
The Public Rights of Inspection dates have been set for 13th July to 21st August and would be advertised in the Parish Council Cabinet following the meeting.
The Council resolved to approve and pay the following: Clerk’s Salary + mileage expenses
A Bourne Internal Auditor £25
33/7/20 To consider the requirement and purchase of a printer for the joint use of Parish Council and Village Hall
Cllr Pout is to visit the printer shop in Ruskington to obtain a quote for a suitable printer. Cllr Yeomans will continue to print the newsletter and claim for any expenses incurred in the meantime. It was agreed that the rate for delivering the newsletter should be set at £25. The parishioner present offered to deliver the newsletter which was accepted by the council.
Items to be included in the next newsletter to be produced for distribution by the end of August are a final appeal for volunteers for the Community Speedwatch and a triangle tidy up day in September depending on the Covid-19 situation.
34/7/20 Correspondence
The usual email circulars had been sent out during the month and added to the shared Drive folder for the counsellors’ reference. Nothing of note had been received through the post.
35/7/20 To consider the requirement and purchase of a "Clean up after yourself" sign and dog bin for the end of Vacherie Lane.
Cllr A Yeomans had found some ‘Pick up your mess’ signs one of which was selected for print and display to address the problem. The issue had also been put in the newsletter to appeal to social conscience.
36/7/20 Updates from Councillors
Cllr A Sanderson asked if a letter could be written to LCC regarding the removal of the portacabin at the old school as this was now due under the original planning permission. Clerk to write a letter on the Council’s behalf.
37/7/20 The Clerk’s annual employment review
As no members of the public remained present the meeting did not move to closed session. The Council resolved to increase the Clerk’s hourly rate to the next scale point as recommended by the National Association of Local Councils backdated to April.
38/7/20 Date & Time of next meeting
The next Parish Council Meeting will be 9th September at 7.30pm.
39/7/20 Meeting closed at 20.50 pm